Consultant Services Updates
Updated DBE special provisions
A few of the updates in the special provisions (that impact PT contracts) are:
- DBE documentation due on fifth day after letting (no time specified, can be submitted anytime on fifth day)
- Submissions due electronically via email only
- Updated Exhibit A
Contractors may access the special provision under the Contract Documents tab above.
MnDOT & Consultants Partnership Meeting/Networking Event
- Presentation Materials from the January 29, 2025 event.
Travel (Mileage) Reimbursement (January 2025)
Starting January 1, 2025, the standard IRS mileage rate for business use of a personal vehicle is INCREASING to $.70 (cents) per mile. This new rate should be used for all contracts and consultant billing from January 1, 2025.
Increase to MnDOT's Overhead Rate Cap Effective October 1
MnDOT understands the cost of doing business has increased over the last several years, therefore, will increase its overhead rate cap from 170% to 175%. This will go into effect for contracts that start the contracting process on or after October 1, 2024. Contracts that are already in process will maintain the current overhead rate cap of 170%. Amendments to existing contracts will continue to use the cap that was in place in the original contract. There will be no adjustments to the fixed fee calculations.
Please see the following letter for additional information: Overhead Rate Increase Letter 09.26.2024
Work Force and Equal Pay Declaration Page and Resident Vendor Form
In an effort to reduce the redundancy of forms being submitted during the solicitation process, consultants can now submit certain forms to Consultant Services. Consultant Services will save the forms so that they are accessible to all MnDOT contract administrators for review during a solicitation process. The following forms may be submitted to Consultant Services at ProfessionalTechnicalContractForms.dot@state.mn.us:
- Workforce and Equal Pay Declaration Page MnDOT Consultant Services will only store this document if a firm is a Certificate Holder or Exempt. Must identify the certification end date on the document. If at any point there is a status change, you submit an updated declaration page. Please note, if the information on file is not up to date, it may impact payments or contract executions. If you are unsure of your certification end date visit Contractor Status / Minnesota.gov (mn.gov).
- Resident Vendor Form Form must be submitted every 12 months OR if Resident Vendor status changes.
Solicitation Language for Contracting with Community-Based Organizations (February 2022)
MnDOT has developed recommended language that could be used in lieu of (or in addition) to the existing solicitation language when interested in contracting or sub-contracting with Community-Based Organizations (CBOs) for engagement/communications work activities.
- View the language recommendations: Solicitation Language Recommendations for Contracting with Community Based Organizations (Word)